Data Protection
As a school we take our responsibilities as a “Data Controller” seriously. Beeston Primary School already has strong Data Protection practices and policies in place to protect all or our pupils, parent/carers and staff data and we are in the process of updating these in line with the new legislation. This is an ongoing process as we continue to audit, review and revise our procedures.
In line with the new legislation, we have updated our privacy notices, to explain what data we collect, when we collect it, how we use it and who we share it with. You can access copies of the policies here.
Data Protection Officer
As part of the new legislation we have appointed a Data Protection Officer.
Our DPO is Mr N Stott
Email: dpo@wntai.co.uk or
c/o Beeston Primary School, Town Street, Beeston, Leeds LS11 8PN
Recording of Meetings and Telephone Conversations
In line with Leeds City Council guidance, data protection legislation, and safeguarding best practice, the school does not permit the recording of telephone calls, online meetings, or face-to-face meetings by parents, carers, visitors or external parties, unless explicit prior written consent has been obtained from all participants.
This approach is taken for the following reasons:
- Data Protection (UK GDPR and Data Protection Act 2018)
Discussions with school staff frequently include personal data relating to children, families and staff. Recording conversations without consent risks unlawful processing, storage and distribution of personal or sensitive information. - Safeguarding and confidentiality
Meetings and calls may involve safeguarding information or discussions about vulnerable pupils or families. The school has a duty to ensure that such information is managed, recorded and shared appropriately and securely. - Staff wellbeing and professional dialogue
The recording of conversations can inhibit open, honest and constructive discussion and may place staff under unnecessary pressure, impacting wellbeing and effective communication. - Accuracy and misuse of information
Recordings may be edited, shared without authorisation, or taken out of context, leading to misunderstanding or misrepresentation of discussions.
Where a formal record of a discussion is required, the school will ensure that face-to-face meetings are appropriately minuted. Agreed notes or minutes will be shared with all parties following the meeting to provide a clear, accurate and transparent record of discussions and outcomes.
If a parent or carer indicates that they intend to record a conversation or meeting without consent, the school reserves the right to decline or terminate the call or meeting and to rearrange the discussion under appropriate conditions. Any concerns arising from such situations will be managed in line with the school’s published procedures.
